top of page

Privacy Policy - Newcastle Cycleways Movement

Effective Date: 2 October 2026

Website: https://www.newcastlecycleways.org.au/

1. About Us and Our Commitment

The Newcastle Cycleways Movement ("we", "us", "our") is a volunteer community advocacy group operating in Newcastle, New South Wales, Australia. We are committed to protecting and respecting the privacy of our members, supporters, event participants, and website visitors.

This Privacy Policy explains how we collect, use, store, and disclose personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

​

2. Personal Information We Collect

We only collect personal information that is reasonably necessary for our advocacy activities, community events, and membership management. This includes:

  • Membership & Newsletter Subscribers: Name, phone number, and optional email address.

  • Guided Bike Ride Participants: Name, phone number, email address, and emergency contact details.

  • School Bike Bus Participants:

  • Name and contact details (phone number, email address) of the parent or legal guardian.

  • Name of the participating child and their school.

  • Record of parent/guardian consent for participation.

  • Website Visitors: Technical data collected automatically via Wix, such as IP address, browser type, and cookie interaction data.

​

3. How We Collect Personal Information

We collect personal information directly from you when you:

  • Complete a membership, subscription, or contact form on our website.

  • Register for or participate in a guided bike ride.

  • Enrol a child in a School Bike Bus program.

  • Send us an email or communicate with us directly.

​

4. Why We Collect and Use Personal Information

We collect and use your personal information for the following primary purposes:

  • Communications: Sending email newsletters, updates on cycling infrastructure, and advocacy announcements.

  • Membership Management: Managing membership records and administrative contact.

  • Event Coordination & Safety: Managing participant lists for guided bike rides and School Bike Bus routes, ensuring safety, and contacting you or emergency contacts if necessary.

  • Consent Verification: Ensuring that explicit parental/guardian consent is obtained for minors participating in the School Bike Bus program.

  • Website Functionality: Improving the layout, safety, and functionality of our Wix-hosted website.

We will not use your personal information for direct commercial marketing or sell your information to third parties.

​

5. Children’s Privacy & School Bike Bus

We take the safety and privacy of children very seriously.

  • We only collect a child’s name and associated school for the purpose of running and managing the School Bike Bus program.

  • Personal information concerning a child is only collected with the express consent of a parent or legal guardian.

  • Parents/guardians may contact us at any time to review, update, or request the deletion of their child's personal information.

​

6. Disclosure of Personal Information

We do not sell, rent, or trade personal information to third parties. We may disclose personal information only:

  • To trusted service providers who assist us in operating our website and administrative tools (e.g., Wix.com platform tools, secure email delivery software), subject to appropriate confidentiality obligations.

  • Where required or authorized by Australian law or court order.

​

7. Data Security and Storage

Our website is hosted on the Wix.com platform. Wix provides secure servers protected by firewalls, SSL/HTTPS encryption, and industry-standard security measures.

Personal information gathered through online forms is securely stored in Wix’s database tools and restricted cloud storage accessible only by designated members of the Newcastle Cycleways Movement committee.

​

8. Cookies and Tracking Technologies

Our Wix website uses cookies and similar technologies to ensure the site operates effectively, analyze traffic, and enhance user experience. Essential cookies are required for basic site functions. You can manage or disable optional cookies through your web browser settings or through our website’s cookie banner.

​

9. Accessing and Correcting Your Information

You (or a parent/guardian) have the right to request access to the personal information we hold about you or your child, and to request that incorrect information be corrected or deleted.

To request access or changes, please contact us at:

​

10. Privacy Complaints

If you have a question or complaint regarding how your personal information has been handled, please contact us using the details above. We will review your complaint and respond within a reasonable timeframe.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):

bottom of page